Turnover Documents

The term "turnover" refers to the process used to transfer control and management of a community from the developer to the property owners. As part of the turnover process, developers in Oregon are required to provide the following documents and records to the new owners:

  1. Originals or copies of all recorded governing documents (CC&Rs, Bylaws, Plat);

  2. Deeds to any common property;

  3. Minutes and records of the developer-controlled board of directors;

  4. Rules and regulations adopted by the developer;

  5. Financial statements;

  6. All Association bank funds and records, as well as signature cards;

  7. Inventory of all personal property owned by the Association;

  8. Reserve study, maintenance plan, and reserve fund information;

  9. Operating budget;

  10. Building plans (as-builts, utility drawings, etc.);

  11. List of all contractors who worked on any common property;

  12. All insurance policies;

  13. Written warranties for work or materials used on common property;

  14. Roster or list of all owners with addresses and telephone numbers; and

  15. Any contracts or leases in which the Association is a party.